Each recipe is one repetitive task done end to end: the steps, the tools it connects to, and where you decide. How much time it gives back depends on your business, so we do not put a number on it here.
Café
Takeaway orders on WhatsApp
Orders arrive as messages while the counter is full, and some get lost.
- Reads each order message and asks for anything missing (item, size, pickup time)
- Checks the items are on today's menu and the counter can have them ready by then, then confirms the order and the pickup time
- Adds it to the day's order sheet the counter works from
- Hands any unusual request (a large catering order, an allergy question) to you You decide
Connects to: WhatsApp Business, Google Sheets
Café
Replies to Google reviews
Reviews pile up unanswered, and a bad one can sit there for days.
- Reads each new Google review as it arrives
- Drafts a reply in the café's own tone, thanking the customer and mentioning what they liked
- You approve the replies to positive reviews, all at once if you like You decide
- Publishes each reply once you have approved it
- Flags every low-rated or complaint review and holds the reply until you have read it You decide
Connects to: Google Business Profile · Done by the Reviews Agent
Café
Supplier restock orders
Running out of milk or beans mid-morning because nobody counted.
- Reads the stock sheet the team fills in at closing
- Compares each item with its minimum level and lists what is low
- Drafts the order to each supplier
- You check the quantities and approve before the order goes out You decide
Connects to: Google Sheets, Gmail, WhatsApp Business
Café
Monthly email to regulars
The mailing list exists but the email never gets written.
- Gathers the month's new items, events and opening hours changes
- Drafts the email in Mailchimp in your style
- You read, edit and approve the draft before it is sent to the list You decide
- Sends it at the time you chose
Connects to: Mailchimp, Google Sheets
Restaurant
Table booking requests
Booking requests come in by message during service and wait for an answer.
- Reads each request and asks for date, time and number of people if missing
- Checks the real availability in the booking calendar
- Confirms the table or offers the nearest free times
- Passes large groups and special requests to you to decide You decide
Connects to: WhatsApp Business, Google Calendar · Done by the Bookings Agent
Restaurant
Booking reminders against no-shows
Tables left empty because the guests forgot or cancelled silently.
- Looks at the next day's bookings the evening before
- Sends each guest a reminder asking them to confirm or cancel
- Frees the table in the calendar when a guest cancels
- Gives you the list of unanswered bookings to call before service You decide
Connects to: WhatsApp Business, Google Calendar
Restaurant
Supplier price lists into your cost sheet
Every supplier sends prices in a different spreadsheet, and the cost sheet is out of date.
- Reads the price list each supplier sends
- Matches each line to your ingredient names and units
- Writes the new prices into your cost sheet and highlights the ones that changed
- You review the changes and decide on menu prices You decide
Connects to: Microsoft Excel (OneDrive), Google Sheets · Done by the Catalogue Agent
Restaurant
Replies to diners' reviews
Diners leave reviews after dinner and most never get an answer.
- Reads each new review on Google
- Drafts a warm reply in the restaurant's tone, specific to the dishes mentioned
- You approve the replies to positive reviews, all at once if you like You decide
- Publishes each reply once you have approved it
- Holds complaints, food safety or allergy mentions for you to answer yourself You decide
Connects to: Google Business Profile · Done by the Reviews Agent
Restaurant
Group and event enquiries
Enquiries for birthdays and company dinners need a quote and take long to answer.
- Reads the enquiry email and picks out date, group size and requests
- Checks the date in the events sheet
- Drafts a reply with the set menus and conditions you have defined
- You adjust the quote and approve it before it is sent You decide
Connects to: Gmail, Google Sheets
Restaurant
End-of-day sales summary
Closing figures are copied by hand after a long service.
- Collects the day's export from the POS after closing
- Puts the totals by section (food, drinks, delivery) into the daily sheet
- Emails you a short summary of the day
- You check it against the cash count and sign it off You decide
Connects to: POS / till system, Google Sheets, Gmail
Clinic
Appointment reminders and rescheduling
Patients forget appointments or ask to move them by phone, and the gaps stay empty.
- Sends each patient a reminder the day before with a way to confirm
- When a patient asks to move the appointment, checks the free slots in the agenda
- Offers those times and updates the agenda once the patient chooses
- Passes to reception anything that is not a simple change, such as urgent or clinical questions You decide
Connects to: Clinic software, WhatsApp Business, Google Calendar · Done by the Bookings Agent
Clinic
Intake forms turned into a summary
New patients fill in long forms and the professional has to read them before the visit.
- Sends the intake form to the patient when the first appointment is booked
- Organises the answers into a one-page summary, copying what the patient wrote without interpreting it
- Files the summary in the patient's record folder
- The professional reads it, corrects it and validates it before using it in the visit You decide
Connects to: Google Forms, Gmail
Clinic
Replies to patient reviews
Reviews go unanswered, and replying carelessly can reveal private details.
- Reads each new Google review
- Drafts a short, polite reply that never confirms the person is a patient or mentions treatment
- You approve the replies to positive reviews, all at once if you like You decide
- Publishes each reply once you have approved it
- Holds every complaint for you to read and answer You decide
Connects to: Google Business Profile · Done by the Reviews Agent
Clinic
Filling cancelled slots from the waiting list
A cancelled appointment leaves a gap that nobody has time to fill.
- Notices when a slot is freed in the agenda and tells reception
- Reception confirms the slot can be offered and to whom (the right professional, the right kind of visit, any urgency) You decide
- Messages those patients on the waiting list, who asked to hear of an earlier time
- Gives the slot to the first who accepts and updates the agenda
Connects to: Clinic software, WhatsApp Business · Done by the Bookings Agent
Clinic
Invoices emailed after the visit
Invoices are made and sent by hand at the end of the day.
- Collects the day's completed visits and their agreed fees from the agenda
- Prepares a draft invoice for each one in the invoicing tool
- You check amounts and details and approve the invoices You decide
- Emails each approved invoice to the patient
Connects to: Holded, Gmail
Clinic
Recall for routine check-ups
Patients due for a routine review are never contacted.
- Lists patients whose routine check-up is due, from the clinic software
- Drafts a short, neutral message inviting them to book
- The professional or reception reviews the list and message before anything is sent You decide
- Sends the approved message with the booking link
Connects to: Clinic software, Mailchimp
Shop
Low-stock alerts
Best sellers sell out before anyone notices.
- Checks the stock levels in the shop every morning
- Lists products under the minimum you set for each
- Posts the list in your team channel with the supplier for each product
- You decide what to reorder and how much You decide
Connects to: Shopify, Slack
Shop
Where is my order? questions
The same question about delivery arrives every day.
- Reads the customer's email and finds the order by number or email address
- Replies with the real status and tracking link from the shop
- Asks for the order number when it cannot find the order
- Passes lost, damaged or refund cases to you You decide
Connects to: Shopify, Gmail
Shop
Supplier catalogue into shop products
New supplier catalogues arrive as spreadsheets that must be reformatted by hand.
- Reads the supplier's spreadsheet or price list
- Converts it to the shop's import format with names, SKUs and prices
- Marks items that are new, changed or missing images
- You check the file and approve the import You decide
Connects to: Microsoft Excel (OneDrive), Shopify · Done by the Catalogue Agent
Shop
Replies to shop reviews
Reviews of the shop go unanswered and put off new customers.
- Reads each new Google review of the shop
- Drafts a reply in the shop's tone, thanking and mentioning the product or service
- You approve the replies to positive reviews, all at once if you like You decide
- Publishes each reply once you have approved it
- Holds complaints about orders or returns for you to handle You decide
Connects to: Google Business Profile · Done by the Reviews Agent
Shop
Weekly market and competitor report
Keeping an eye on competitors and brands is done only when there is time.
- Checks each week the brands, competitor shops and accounts you follow
- Notes new products, price changes and what is getting attention
- Writes a one-page report and emails it to you
- You decide what is worth acting on You decide
Connects to: Google Sheets, Gmail · Done by the Trends Agent
Shop
Finding and contacting wholesale buyers
Looking for new shops to stock your products never gets time.
- Finds shops and businesses that fit the profile you describe
- Keeps only those you are allowed to contact, and drafts a short first message for each
- You review the list and the messages, and approve who gets contacted You decide
- Sends the approved messages and follows up once if nobody replies, logging everything in the CRM
Connects to: HubSpot, Gmail · Done by the Sales Agent
Hotel
Pre-arrival messages
Guests ask the same things before arriving: directions, check-in time, parking.
- Sends each guest a welcome message a few days before arrival
- Includes directions, check-in time and how to get the keys
- Asks for expected arrival time and any special request
- Reception handles early check-in, extra beds and other requests that need a decision You decide
Connects to: Gmail, WhatsApp Business
Hotel
Room enquiries and direct bookings
Enquiries by email need a quick answer on availability or the guest books elsewhere.
- Reads the enquiry and picks out dates, guests and room type
- Checks the real availability in the room sheet
- Replies with the options and prices you have set, and holds the room as pending
- You confirm the booking and any payment yourself You decide
Connects to: Gmail, Google Sheets · Done by the Bookings Agent
Hotel
Replies to guest reviews
Guest reviews decide bookings, and most go without a reply.
- Reads each new guest review on Google
- Drafts a reply in the hotel's tone, in the guest's language
- You approve the replies to positive reviews, all at once if you like You decide
- Publishes each reply once you have approved it
- Holds complaints and anything involving safety or refunds for you to answer You decide
Connects to: Google Business Profile · Done by the Reviews Agent
Hotel
Stay invoices at check-out
Guests and companies ask for invoices after they leave, and each one is typed by hand.
- Reads the invoice request and the booking details
- Prepares a draft invoice with the details the guest gave
- Reception checks amounts and tax details and approves the draft You decide
- Emails the approved invoice to the guest
Connects to: Gmail, Holded
Hotel
Finding corporate and group clients
Companies that could send guests all year are never approached.
- Finds companies and organisers nearby that fit the profile you describe
- Keeps only those you are allowed to contact, and drafts a short first message with your corporate rates
- You approve the list and the message before anything is sent You decide
- Sends the approved messages, follows up once, and logs replies in the CRM
Connects to: HubSpot, Gmail · Done by the Sales Agent
Hotel
Daily housekeeping list
Housekeeping starts the day without a clear list of departures and arrivals.
- Reads the day's arrivals and departures from the booking sheet early in the morning
- Builds a room-by-room list with the order of priority
- Posts it in the housekeeping channel
- The head of housekeeping adjusts the list for special cases before the team starts You decide
Connects to: Google Sheets, Slack